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Call For 2026 Presenters

The InfoComm Call for Presenters is Now Open!

If you are an industry insider, innovator, or technology expert that works with AV, share your expertise, connect with peers and customers, and advance your company and your personal profile by submitting a session to the InfoComm 2026 Call for Presenters (CFP). InfoComm speakers play an important role in moving the AV industry forward!

Submit Your Session

Submission Deadline: October 31, 2025

We encourage participants from all backgrounds to apply.

At InfoComm and across all AVIXA platforms, we seek to create and champion an environment of giving, sharing, and mutual respect; not only for our members, but in the pronounced way our mission touches the world. 

But we cannot do it alone. We need your participation and referrals because it is not a choice of expertise OR diversity: the diverse thoughts and experiences of women, non-binary genders, Black, Indigenous, and all people of color expand our industry knowledge and represent a better future for our AV community.

InfoComm Panel Speakers

Types of Sessions

  • Presentation: Technical content delivered by one or two speakers with key tips, solutions and takeaways. Includes time for audience Q&A. 

  • Panel: A discussion of a current trend or technology development from different perspectives with no more than 5 total speakers, including moderator. Includes time for audience Q&A. 

  • Workshop: Combination of presented content followed by an activity facilitated by the content leader, where attendees discuss in small group discussions and/or participate in Q&A facilitated by the presenter so that learners can apply and share what they have learned. 

Topics We're Looking For In 2026

  • AI Applications in AV Projects: including conferencing systems, digital signage, classrooms, and live events 

  • AV for Accessibility: tools and techniques to support all end users 

  • Basic AV Skills: setting up a sound system, creating a production workflow, system maintenance and monitoring, security for network devices 

  • Share Your Cheat Codes: How To topics including design examples, streaming workflows, content management 

  • Show and Tell: project case studies, successes and failures 

Learning Levels

Your topic should be tailored to InfoComm’s target audiences, including technology managers and end users as well as AV/IT designers, integrators, and engineers.

  • Advanced – suitable for attendees with extensive experience in the topic area covered by the session.  

  • Intermediate – suitable for attendees with exposure and some experience in the topic area covered by the session.

  • Introductory – suitable for attendees with little to no prior exposure to the topic area covered by the session.  

Submission Guidelines

  • Speakers should ensure that the submission content is relevant to the AV industry and its communities.  

  • When submitting topic(s), speakers should keep in mind that InfoComm attendees should walk away with action items, best practices, and creative ideas they can implement right away.  

  • Note for Suppliers: If you are an industry supplier submitting a proposal, you will not be considered unless you are a contracted InfoComm 2026 exhibitor. Preference is given to suppliers who include an integrator or end user as a co-presenter. See the FAQs for more info on the supplier speaker policy. 

Frequently Asked Questions

InfoComm Presenter Milestones

  • October 1 - Call for Presenters opens 

  • October 31 - Call for Presenters closes 

  • December 10 - Review process concludes 

  • December 17 - First round of accepted presenters notified 

  • January 12 - Speaker agreements due 

  • March/April - Speaker coaching webinars 

  • May 15 - Speaker handouts due

 

Sessions are evaluated by AVIXA staff and a group of volunteer subject matter experts with many years of industry experience. Recommendations for inclusion are based on proposal quality, presenter/facilitator expertise, alignment with requested topics, and suitability for the InfoComm audience. Typically, more presentations are submitted than can be accepted. Final acceptance is also dependent on space availability and proposal uniqueness.

Presentations must be tailored for AV professionals, showing evidence of material that will make a significant contribution to the development of attendees’ professional capabilities and knowledge of the field.     

Submissions are evaluated on the following criteria: 

  • Complete presentation submission, submitted by the deadline. 

  • Session learning level is appropriate for the audience and topic. 

  • Identification of three actionable learner outcomes that complete the following the sentence: After participating in this session, attendees will be able to: 

  • Session is designed to encourage audience questions, interaction, and participation. 

  • Presenter or panelists have in-depth topic knowledge. 

  • Content is focused, current, practical, or innovative. 

Most accepted CFP submissions are presented in the InfoComm Education Program, which offers over 100 vendor neutral technical and professional training sessions with renewal unit credits. InfoComm education sessions and workshops are available for a fee and attended by over 2,000 industry professionals.

Yes, if your submission is invited to present an InfoComm education session or workshop, there is a fee for attendees.  

A small number of CFP submissions are invited to present on a show floor stage. If your submission is invited to present a Technology Innovation Stage, Xchange Live, or other show floor presentation, there is no fee for attendees.

There’s no charge to submit, and as long as your presentation is vendor-neutral there’s no charge to present. If you would like to talk specifically about the amazing things your company is doing, contact your InfoComm Account Manager to learn about Manufacturers’ Training and Content Sponsorships. 

This is a fine line: excluding manufacturer’s training sessions, InfoComm sessions cannot promote the products or services of any specific company. They also shouldn’t deride any specific vendor. Discussing multiple vendors that can support a technical need is considered best practice.

A Supplier Speaker refers to a speaker who has a commercial interest in the audience attending InfoComm and who is considered as a potential InfoComm exhibitor. Supplier Speakers will not be considered eligible to present to a formal InfoComm audience except in the following situations: 

  • Supplier Speaker is an exhibitor/supplier who has paid to exhibit in the InfoComm exhibition.  

  • Supplier Speaker is non-exhibitor who has paid for a non-exhibitor sponsorship in the InfoComm exhibition.  

  • Supplier Speaker is invited by AVIXA Live Content Team due to needed expertise on a particular topic. 

The InfoComm Call for Presenters is very competitive: less than 25% of submissions are selected. 

You mean besides supporting the industry you love? All volunteer speakers receive complimentary registration for InfoComm, plus a free InfoComm education pass worth $699.

Submitters whose session(s) are offered an invitation to present at InfoComm are responsible for their own travel arrangements and costs.

Two (2) guest passes are available for each speaker presenting an InfoComm education session. Guest passes are available for each session that a speaker presents. Guest passes are not available for workshops, which have limited capacity, and for show floor sessions, which are open to all show attendees.

Yes. However, you will have to work quickly to obtain final confirmation from all speakers if your submission is selected. Participants will have two weeks to accept or decline the invitation. If they fail to confirm in this time period, the session will be replaced.   

InfoComm education sessions and workshops are not recorded. 

If you would like to record your session, you must first obtain permissions from all the session speakers. You are also responsible for providing all crew and equipment needed for recording. Equipment storage is not available. Speakers have access to their classroom 30 minutes before their session begins, and additional time is not available for those wishing to record their session.

Please contact someone from the Live Content Team.  

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